Policy & Procedures

Registration

Take advantage of the early bird discounts by registering on or before March 31, 2014. Registrations that are postmarked by June 2 will be confirmed. After June 2 please call to register at +1.847.699.2929.

Payment

A completed registration form, along with full payment to process your registration (your credit card information or company check payable to ASSE), must accompany your registration. Registrations without full payment will not be processed.

Groups Save

Bring ten or more colleagues from your company and save on the entire conference. The more attendees you have and the earlier you register, the more you save! Have your company representative call the ASSE Group Coordinator for full details +1.847.699.2929 or email pdcgroups@asse.org. Your group must be registered by June 2, 5:00 pm CST. Note to Group: If the number of cancellations brings the group size down to a lower discount level, each registrant will be billed the difference between the discount already paid and the next discount level fee.

Substitutions

Need to substitute one person for another? Please submit substitutions in writing by May 19 to customerservice@asse.org or fax to +1.847.768.3434. If pricing for the new attendee changes the total cost of attending the conference, you will be charged or refunded for the difference in fees. After May 19 a $85 substitution fee will apply. Substitutions after June 2 will be handled on-site.

Cancellations

Full refunds (yes, that’s right) will be granted to written requests received by May 16 via email to customerservice@asse.org or fax to +1.847.768.3434. Cancellations received by in writing between May 17 and 27 will be assessed the following cancellation fees: Conference (PDC) $295; Pre and Post Conference Seminars/Workshops $100 per course. Cancellations received after May 27 will forfeit refunds in their entirety. Refunds will not be issued for any missed sessions or events (Technical tours, Wednesday luncheon, etc.), including missed sessions or events due to travel delays or cancellations. We are unable to accept cancellations over the phone. Cancellation notifications must be submitted in writing.

Government

A completed government purchase order or training authorization form must accompany your registration form if not paid in full at the time of registration. However, this is not considered payment. Your registration will have a balance due until full payment is received. Registrations received without a PO or training authorization form will be returned.

Non-Member Students

In order to qualify for the non-member student rate, you must be able to demonstrate that you are carrying 15 or more credit hours as an undergraduate in a full-time capacity at a university or college, and not be employed full-time in the safety, environment or health fields.

Physically Challenged

Whenever possible, arrangements will be made for physically challenged, those with dietary restrictions or allergies provided 90 days written notice. Please include a letter of explanation, your name and phone number, and attach to the registration form. We will contact you to further discuss details.

Exposition

If you only have one day to visit the exhibits, we have a one-day only exposition pass that is available at ASSE on-site registration for $95. Advance purchase is not available.

Consent

Registration and attendance at, or participation in ASSE conferences and other activities constitutes an agreement by the registrant to ASSE’s use and distribution of the registration or attendee’s image or voice in photographs, videotapes, electronic reproductions, and audio tapes of such events and activities.

Program Changes

Every effort will be made to ensure that the program schedule and events remain as published. However, unforeseen changes may occur. ASSE reserves the right to make changes to the program. Please review the program book on-site for changes.

Letter of Invitation

ASSE offers an official letter of invitation for Safety 2014 attendees. The visa letter of invitation, though not required for the visa application, can assist as a supporting document. Present this letter of invitation from ASSE to the U.S. Consular Officer during the visa interview. This letter by no means guarantees admittance into the U.S., but can provide compelling evidence for immigration officials to consider. Please note that ASSE cannot intervene with either the U.S. embassies abroad or with the U.S. State Department on behalf of any participant.

To receive a customized letter, submit an email to customerservice@asse.org. Please include:

  1. Your ASSE member number, if applicable
  2. Full name as it is written in your passport following this format: First name/Given name, Middle name or Middle initial, Last name/Family name/Surname
  3. Job title
  4. Company name
  5. Proper mailing address
  6. Proper email

Please also include your proper salutation (choose one of the following: Mr., Ms., Mrs., or Dr.).

Visa Waiver Program: The Visa Waiver Program (VWP) enables nationals of certain countries to travel to the U.S. for stays of 90 days or less without obtaining a visa. Visit http://travel.state.gov/visa for more information.